Executive Roles

1. The President shall:

1.1 be responsible for the functioning of the Table Officers’ Committee, the Executive Committee, and other Ad Hoc or Standing Committees, and Regional Representatives;

1.2 be a member, ex-officio or otherwise, of all Council committees;

1.3 call and chair all Table Officers’ Committee and Executive Committee meetings, and the Annual General Meeting, and shall, with such other officers as deemed necessary, prepare agendas for such meetings;

1.4 submit a written report of the affairs of the Council to the Annual General Meeting;

1.5 be responsible for seeing that the necessary reports to The Alberta Teachers’ Association are submitted;

1.6 act as an official representative of the Council to outside organizations, or appoint a designate;

1.7 arrange for a meeting of the old and new executive for the purpose of orientation and transfer of records by November 30

    1.7.1 be one of the signing offices of the Council and/or designate another Table Officer

    1.7.2 be responsible for an initiative to recruit new members or appoint a designate from the Table Officers.

1.8 attend the annual Alberta Teachers’ Association Conference for Specialist Council Presidents or appoint an alternative

1.9 be responsible for the presentation of all awards

1.10 provide regular information on the Council’s activities to The Alberta Teachers’ Association’s Publications Officer for publication in the ATA News, and to the press and media as desirable and directed to assist the president in the areas of public relations and membership

1.11 attend related conferences during the president’s term

1.12 be responsible for the preparation of any ARA Resolutions to the executive

1.13 rules on the expense of executive members

1.14 act as liaison and support to regional representatives

2. The Vice-President shall:

2.1 succeed to the office of the president;

2.2 assume the duties of the president if absent or as delegated;

2.3 under the direction of the president act as liaison and support to regional representatives

2.4 chair the awards and grants committee

2.5 summarize for the year the most important motions and decisions made at Executive meetings and distribute these with the current list at the first meeting with the incoming executive of each year with the assistance of the Secretary

2.6 chair a committee to review the Constitution, Bylaws, Procedural Guidelines and Policies and, if necessary, to update it and prepare notice of motion for the amendments for the Annual General Meeting.

3. The Past President shall:

3.1 rule on the expense of president

3.2 work with vice-president on a committee to review the Constitution, Bylaws, Procedural Guidelines and Policies and, if necessary, to update it and prepare notice

4. The Treasurer shall:

4.1 with the president, or in his absence the vice-president or another designated table officer, sign cheques on behalf of the Council;

4.2 on the approval of the Executive committee, receive and pay out money on behalf of the Council and maintain accurate record thereof;

4.3 maintain a file of receipts issued for all money received and of vouchers, bills, claims and so forth, for all money paid out;

4.4 in consultation with the president and vice-president, prepare an annual budget for approval by the Executive Committee prior to the Annual General Meeting;

4.5 advise the Executive Committee on the rates to be established for grants, expense allowances, honoraria and the like;

4.6 prepare such financial statements and reports as may be required by The Alberta Teachers’ Association;

4.7 arrange, with the approval of the Executive Committee, for an annual audit of the financial records of the Council for the fiscal year;

4.8 prepare an annual audited statement and budget and present them to the annual meeting; and,

4.9 in conjunction with ATA Barnett House personnel and the Provincial Executive Council, maintain the list of members and report thereon to the Executive Committee.

5. The Communications Officer shall:

5.1 be responsible for the regular publication of the Outlook newsletter and/or Journal with such frequency as the Executive Committee shall determine:

5.2 advise the Executive Committee on policy for the publication of the Outlook newsletter and/or the Journal;

5.3 act in accordance with the guidelines set down by The Alberta Teachers’ Association for all specialist council publications;

5.4 attend the annual Alberta Teachers’ Conference for Presidents/Treasurers/Newsletter Editors of Specialist Councils

5.5 advise the Executive Committee on, and prepare, special publications as deemed necessary from time to time;

5.6 prepare and present a written report to the Annual General meeting; and,

5.7 prepare and submit to Executive Committee an annual list for the mailing of complimentary copies of Council publications.

5.8 provide regular information on the Council’s activities to The Alberta Teachers’ Association Publications Officer for publication in the ATA News, and to the press and media as desirable and as directed to assist the president in the areas of public relations and membership.

5.9 in conjunction with the president, act as a contact to the webmaster

6. The Representatives of The Alberta Teachers’ Association shall:

6.1 advise the Executive Committee on all matters pertaining to the operation of specialist councils; in particular, printing, distribution of materials, finances, membership lists and regulations controlling councils.

6.2 carry recommendations to The Alberta Teachers’ Association Provincial Executive Council from the Outreach Education Council:

6.3 advise the Executive Committee on the effectiveness of the procedures of the Council particularly in regard to elections, correspondence, records, bookkeeping, auditing and the operation of conferences;

6.4 perform such other duties relating to the Council as may be assigned from time to time by The Alberta Teachers' Association.

7. The Conference Director(s) shall:

7.1 act as chairperson(s) of the planning committee for the Annual Conference. Such committee consists of the conference director, and the treasurer

7.2 report on conference planning at each Executive Committee meeting;

7.3 with the conference treasurer, submit a proposed budget and recommendation of registration fees;

7.4 observe the guidelines for expenses and honoraria as set by the Council:

7.5 with the conference treasurer, promptly submit an audited financial statement of the Annual Conference to the Executive Council and to Barnett House; and,

7.6 attend the annual Alberta Teachers’ Association Conference for Specialist Councils (Conference Directors).