Council Constitution

Outreach Education Council of the Alberta Teachers' Association - Constitution

1. NAME:

The name of this not-for-profit organization shall be the Outreach Education Council of The Alberta Teachers’ Association.

2. OBJECTS:

The objects of this council shall be:

     a) To promote and advance Outreach Education throughout Alberta. 

3. MEMBERSHIP:

3.1 Regular Membership—Active members of The Alberta Teachers’ Association and associate members who are ineligible for active membership, as specified in ATA bylaws, are eligible for regular membership in this council. All such members shall be entitled to full privileges of Council membership including the rights to vote and to hold office.

3.2 Life Membership—Life members of the ATA, as specified in ATA bylaws, are eligible for life membership in the Council and are entitled to all the benefits and services of council membership except the right to hold office.

3.3 Student Membership—Student members of the ATA, as specified in ATA bylaws, may join this council and shall be entitled to all benefits and services of council membership except the right to hold office.

3.4 Honorary Membership—Those persons awarded honorary membership from time to time shall have all the privileges of regular membership except the rights to vote and to hold office.

3.5 Membership in specialist councils is not available to those individuals who, under the

Teaching Profession Act and the Teacher Membership Status Election Regulation, are eligible to make an election of membership and elect associate membership or nonmembership in The Alberta Teachers’ Association.

4. SUBSCRIPTION SERVICE:

Persons who are ineligible for active or associate membership in the ATA, such as school support staff, parents and libraries, as well as retired teachers and non-active teachers, may be connected with the Council by paying a subscription fee. Payment of the subscription fee includes entitlement to the council’s publications as well as other services determined by the Council, but does not provide membership in the council.

5. FEES:

Fees shall be established and may be changed by resolution at an annual general meeting of this council. The fiscal year is July 1–June 30.

6. OFFICERS:

6.1 The term of office shall be the day following the Annual Meeting until the day preceding the Annual Meeting. The table officers of this council shall consist of a president, vice-president, a past president, a secretary and a treasurer (or a secretary-treasurer) each to be elected for a term of one year at the annual general meeting of the council, and a staff advisor appointed by the Provincial Executive Council of The Alberta Teachers’ Association.

6.2 To be eligible to become an officer of Outreach Education Council a candidate must be a regular member of the council.

7. ELECTION PROCEDURES:

7.1 The slate of nominations for elected officers shall be prepared by a committee of three headed by the past president and shall be made available to the membership a minimum of two weeks in advance of the annual general meeting.

7.2 In the event elected positions are not filled through the electoral process, table officers will appoint by motion for the term of office.

8. COMMITTEES:

8.1 The executive committee shall consist of:

        a. the officers as outlined in Clause 6.1 of this constitution;

        b. a communications director;

        c. a conference director;

        d. a professional development director;

        e. a member of Provincial Executive Council; and,

        f. other members appointed from time to time to such committees as are necessary to carry out the 
            work of the council.

8.2 Presidents of Regional Councils—Presidents of authorized regional Councils of the Outreach Education Council shall automatically be members of the executive committee of the provincial Outreach Education Council.

8.3 The PEC liaison member, the representative from Alberta Education, and the representative from the Alberta universities, while members of the executive committee, shall not be voting members or hold office.

8.4 The council shall appoint from time to time such committees as are necessary to carry on the work of the council.

9. LIAISON:

Any representations which this council wishes to make to any organization, government department, other agency or official shall be conducted through the Provincial Executive Council of The Alberta Teachers’ Association.

10. REGIONAL COUNCILS:

The executive committee of this specialist council may encourage the formation of regionals and shall have authority to grant recognition to, establish boundaries of, and develop regulations which are not inconsistent with this constitution or the policies of The Alberta Teachers’ Association for governing the organization and operation of such regional councils. 

11. PROVINCIAL/NATIONAL/INTERNATIONAL ORGANIZATIONS:

After the same notice of motion that is required for amendments to this constitution, the Outreach Education Council, by a majority vote of those present at a regular session of an annual general meeting, may: (a) subject to approval by Provincial Executive Council, join or affiliate with a national or international organization representing the same special interest; or, (b) cancel its membership or affiliation with a national or international organization. 

12. REPORTING ACTIVITIES:

This council shall submit to the Alberta Teachers’ Association, not later than August 31 of every year: an audited financial statement, a statement of assets and liabilities, an annual report of program and activities, and a copy of the council’s current constitution.

13. MEETINGS:

13.1 Executive–The executive committee shall be the executive and administrative body of this council. It shall meet at least two times per year and shall conduct the affairs of the council between annual general meetings.

13.2 Annual General Meeting–This council shall hold an annual general meeting for which the agenda shall provide for the topics listed below:

        a. adoption of minutes from the preceding annual general meeting and any special general meetings 
            held in the interim;

        b. the annual reports from this council’s president and treasurer;

        c. receiving of reports of committees;

        d. an audited financial statement for the preceding fiscal year;

        e. an annual budget;

        f. election of officers;

        g. revisions to the fees for membership in this council for which the required notice of motion has 
            been given;

        h. amendments of this constitution for which the required notice of motion has been served;

        i. other business.

At least 30 days notice shall be given to members for the annual general meeting on the Outreach Education Council website.

14. REPLACEMENT OF EXECUTIVE COMMITTEE MEMBERS:

14.1 Any member of the executive who misses two meetings, without permission of the executive, during their term of office shall be deemed to have abandoned their position.

The member may appeal in person to the executive committee to seek reinstatement should extenuating circumstances exist. If the member is not reinstated, the position may be filled by a member appointed by executive motion to fill the vacancy for the remainder of the term.

14.2 Any member of the executive of a specialist council or regional who has been deemed to be delinquent in fulfilling his/her responsibilities by two-thirds vote of the executive conducted by secret ballot shall be removed from the executive committee. The position may be filled by a member appointed by executive to fill the vacancy for the remainder of the term.

15. AMENDMENTS:

After three months’ notice of motion to amend the constitution being given to each member, this constitution may be amended by a two-thirds vote of the members present at the annual general meeting of the council, subject to ratifications by the Provincial Executive Council of The Alberta Teachers’ Association.

16. QUORUM:

16.1 A quorum of the Table Officers’ Committee shall be three persons, one of whom shall be the president or a person named by him or her to fulfill his or her duties.

16.2 A quorum of the annual meeting of the Outreach Education Council for which proper notice has been given shall be the number of members present.

Ratified by ATA Table Officers, 2002 03 18

Amended by Provincial Executive Council 2005 04 07 (legislated membership changes)

Amended by Provincial Executive Council 2006 06 15–16 (membership categories)